Privacy Policy and Data Protection
1. Our commitment to the protection of personal data
Your privacy is important to us. We respect your privacy and we
We are committed to protecting it. To better protect your privacy, we present this notice.
explaining our privacy practices and the options available on the
how your information is collected and used.
2. Application of our privacy policy
This privacy policy describes how the Nominis Portal, hereinafter referred to as (“Nominis”), collects, uses, discloses and retains personal data about Canadians in connection with their activities in Canada.
By accessing our website nominis.ca or using the services provided by Nominis to Canadians, you consent to the collection, use, disclosure, and storage of your personal data in accordance with this Privacy Policy. Furthermore, you agree to be bound by this Privacy Policy and the applicable terms and conditions of use or service agreement you enter into with Nominis. If you do not agree to these terms and conditions, in whole or in part, please do not access this website or use the service.
3. Related Links
To improve the services offered, we may include links to third-party websites. Nominis is not responsible for the privacy practices of these websites. We recommend that you carefully read their privacy statements, as they may differ from ours. Nominis cannot be held liable for the content and activities of these websites.
4. Cookies
Nominis websites may use a technology widely known in the industry as "cookies." A cookie is a text file that a website sends to your web browser software. Cookies allow a website to personalize the information presented to you, based on your browsing preferences.
We may use cookies to personalize your pages or to remember you when registering for products or services. If you do not wish to have cookies installed on your web browser, you can configure it to refuse cookies. Rejecting cookies may affect your ability to use some of the services on our site. Nominis also uses cookies to track visits to our website. The information gathered in this way helps us optimize the site's content, navigation, and performance.
5. Personal data collected
Nominis collects the following categories of personal data:
• Real estate information – Information published by government agencies, such as registry offices, and by municipalities (e.g., owner's name, address and property value).
• Name and contact details – Your first and last name, your email address, your postal code and your telephone number.
• Commercial information – Information about your industry and product preferences, including your opinion on Nominis services.
• Additional information – Information about how you use our website and your online activity, including:
• Device-specific data : IP address, screen resolution, device type, operating system, browser, geographic location (country only), preferred language used on our website;
• Data recorded : URL and referring domain, pages visited in the Nominis domain, geographical location, preferred language used on our web page, date and time when the website pages were accessed.
6. Source of personal data
We collect personal data, with consent or to the extent permitted by law, from the following sources:
• Directly from you – Nominis collects personal data as part of its interactions with you, for example when you subscribe to our newsletters, alerts and mailing lists, register for training sessions or other services, place orders, participate in prize draws or other promotions, or give your opinion through online surveys.
• Public Records – Nominis collects personal data from public records made available by government entities (e.g., the land registry office) and municipalities, including real estate information and sales history. • Customer Support – Nominis may monitor or record communications between you and our representatives (e.g., telephone calls) to improve and maintain the quality of customer service, to ensure your protection and ours, to confirm our discussions, or for training purposes.
7. Retention of personal information
Nominis generally only retains documents for as long as necessary and as required for our business operations, for archiving purposes and to meet legal requirements.
To determine the appropriate retention period for personal information, we consider various criteria, such as the quantity, nature and sensitivity of the personal information, the potential risk of harm from unauthorized use or disclosure, the purposes for which we process your personal information, the possibility of achieving those purposes by other means, as well as business activities and legal requirements.
Because we maintain our applications and websites to protect them against accidental or malicious loss or destruction, residual copies of your personal information may be kept in our backup and archiving systems for a limited period, after which the information will be automatically deleted or rendered unusable where deletion is not possible.
8. Use and disclosure of personal data
We may use or disclose the personal data we collect for one or more of the following business purposes:
a. Commercial purposes:
• Configure, manage, administer and maintain your services, such as access to and use of certain information, documents and services on our website;
• To promote and market products and services that may be of interest to you offered by Nominis or certain third parties;
• Perform statistical and analytical analyses, including, but not limited to, market analyses;
• Manage and improve our relationship with you, including monitoring, reviewing, and improving our customer service, website usability, and operational processes to facilitate business;
• Perform daily operational activities, including record keeping or producing internal reports;
• Develop products and services, including by conducting market research or analyzing your data;
• Use third parties to perform services on our behalf;
• To detect, prevent, and take action against fraud or other illegal activities;
• Comply with applicable laws and regulations, the judicial process, and acquiesce to enforceable requests submitted by a government agency.
b. Changes in our organizational structure
If Nominis participates in a merger or acquisition, or sells all or part of the business or its assets (including our customer list containing your personal data), we may share information with the other parties involved in the transaction (e.g., as part of due diligence or upon completion of the transaction). We will continue to ensure the confidentiality of your personal data.
c. Disclosure for legal reasons or to protect Nominis
We may disclose your personal data to comply with legal or regulatory obligations.
9. Security
How do we protect your personal information?
Nominis applies rigorous security measures when collecting, using, or disclosing your personal information to prevent unauthorized access, collection, use, communication, copying, modification, or disposal, or similar risks. These measures apply to all information, regardless of how it is stored. Furthermore, we regularly review, test, and improve our systems to ensure they comply with accepted industry standards.
If we transfer your personal data to a third party in Canada or abroad for processing purposes, we contractually require that third party to protect your personal data in a manner consistent with our privacy protection measures, subject to the laws in force in the third party's country.
To ensure the security of your personal information, we have implemented a number of security and protection measures. Your personal information is stored on secure networks, which can only be accessed by a limited number of people with access rights who are committed to respecting and preserving the confidential nature of this information.
Despite these measures, providing personal information over the internet always carries a risk that it may be intercepted and used by third parties beyond our control. While we make every effort to protect your personal information and privacy, we cannot guarantee the security of information you provide via the internet.
10. Choosing and controlling your information
a. Your right to access and correct your personal data
You have the right to access your personal data and to request that it be corrected.
To review and correct the information in your online account, log in and make the desired changes. If you need help accessing or correcting your account information, please contact us.
You also have the right to access other personal data concerning you that is under our control, subject to any legal restrictions or right to object.
Such a request for access must be made in writing, specifying the details of the personal data in question, to the Nominis Privacy Officer at gdompierre@nominis.ca. To ensure that we disclose the information only to you, please attach to your request a photocopy (front and back) of two (2) government-issued pieces of identification so that we can verify your identity.
b. Your consent and how you can withdraw it
By providing information to Nominis, you consent to the collection, use, disclosure, and storage of your personal data in accordance with this privacy policy. Subject to legal, commercial, or contractual requirements, you may withdraw your consent to the collection, use, disclosure, and storage of this information at any time by providing us with reasonable notice. However, withdrawing your consent may limit or prevent our ability to provide you with certain products and services.
We offer you the option to "unsubscribe" from each of our electronic marketing communications about our products and services or other products and services that may be of interest to you. Please note that it may take up to 10 business days for your unsubscribe request to take effect. If you unsubscribe from electronic marketing communications, you will continue to receive email alerts and other types of communications until you cancel your subscription to them.
11. Changes to this Privacy Policy
We may modify this privacy policy in the future. If we do, we will post the revised version and its effective date on this website.
12. Contact Us
For more information about our privacy policy or procedures, please contact our Privacy Officer by mail (at the address below) or by email at gdompierre@nominis.ca. If you have concerns about our privacy policy and we are unable to resolve your issue, you may contact the appropriate privacy regulator. We will provide their contact information upon request.
The Nominis Inc. Portal
Gratielle Dompierre, General Manager
Person responsible for the protection of personal information
33 Des Éperviers Blainville, Quebec J7C 6A5
